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Documents to upload

Make sure to scan documents with sufficient resolution. Check which documents are requested for your mobility type in the list below. All supporting documents must be in English.

Applicants need to upload the following documents as a step of the online application:

Undergraduate and Master Students – Exchange

(Please be aware, that you can only apply for an IBIES scholarship as an exchange student, which means, that you must be enrolled in a programme at your home university)

  • Copy of passport
  • Degree certificate(s) and academic transcript of higher education studies
  • Preliminary learning agreement (template)
  • Motivation letter
  • Recommendation letter from academic supervisor (or departmental coordinator) at the home institution
  • Copy of language certificate (only if required by the programme)
  • Any other relevant document (only if applicable)
Staff and Post-doc
  • Copy of passport
  • Academic CV (list of publications, awards, research output)
  • Work plan (describing research activities, guest lectures, training courses, etc.)
  • Support letter from host professor/research group (template)


Any other document (if applicable)